AGM - 12 November - Gourmet Garage Monte

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Ian_F
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AGM - 12 November - Gourmet Garage Monte

Post by Ian_F »

Hello everyone! :hi: :hi:


Its coming down the last half of 2015, and that means its time for us to meet up for the annual AGM (Details to follow)
During the AGM we will table nominations for the new committee for 2016, and hence, we NEED YOUR NOMINATIONS for Comm Members!!!

This is a little earlier than last year, but we will run a bit thin next year, so we definitely need some new blood in the comm, to keep the momentum going into 2016. So we need some nominations for the new 2016 Comm, as well as for Chairman for next year. So get thinking about who you would want to represent the club, and do all the hard work to make sure we bring you even better events for 2016!!!!

The following Comm members will not be standing for Comm in 2016:

Scratch - Marcel (Current - Events Co-Ordinator)
Jetta16v - Rion (Photographer)
Leeb - (Assistant Events)
Boost - Riaan - (Current - Technical Advisor)
Sinbad - Steven - (Assistant Website admin)

The following Comm members are up for Re-election if so nominated by you...

Ian_F - Ian (Chairman)
Barney1212 - James (Current - Vice-Chairman)
Firestrm_ZA - Richard (Current - Website / Forum Admin)
1.9TurboVw - Alex (Current - Event Photographer)
veedubbed - Chris (Current - Assistant PRO / Events / Graphics)
YAhSus - Wesley (Current - Membership admin)
MarshallGTi - Ryan (Current - Assistant Events)
Duck- Donald (Current - Technical Advisor)
LeeB - Lee (Current - Assistant PRO)



A little more information regarding the positions on the committee that are available for nominations:

Treasurer

*Duties Outside of Events: Ensure finances are taken care of. Record all monies coming in or to be paid out. Consult with administrator regarding membership fees. Allocate monies accordingly i.e. membership, event fees, sponsorship etc. Monthly financial statements for committee meetings, and yearly financials for AGM. All money to be deposited or paid out of the bank account. No cash to be paid out. All money paid out is upon the approval of the entire committee.

*Duties at Events: Ensure takings for the day are recorded and banked. Pay for sundry items eg braai packs. Allocate membership fees brought in.

Membership Administrator

*Duties Outside of Events: All membership and admin duties. Ensuring membership database is up to date. Print membership cards, distribute welcome packs to new members, ensure email list is updated, sms list updated etc.

*Duties at Events: Handle membership at events, and doing entries. Collect membership forms and capture them to database after event. Membership card and welcome pack to be done. Do membership promotion.

Assistant Membership Administrator

*Duties Outside of Events: Assist the Membership administrator in any way possible.

*Duties at Events: Handle membership at events, and doing entries. Collect membership forms and capture them to database after event. Membership card and welcome pack to be done. Do membership promotion. If the Membership Administrator cannot attend the event then you need to aquire a copy of the membership database for doing entries.

Public Relations Officer

*Duties Outside of Events: Organising of sponsorship for the club, and for club events. Selling of advertising on the website and forum.

*Duties at Events: Promote the image of the club. Assist with other duties, eg entries and membership. Do membership promotion. Send out thank you's that need to be given to sponsors

Assistant Public Relations Officer

*Duties Outside of Events: Assist the Public Relations Officer in any way possible.

*Duties at Events: Promote the image of the club. Assist with other duties, eg entries and membership. Do membership promotion. Send out thank you's that need to be given to sponsors

Events Co-ordinator

*Duties Outside of Events: In collaboration with the committee member assigned to an event, organise event in your area, from booking of venue to providing event details to the Web Administrator for uploading on the website, to ensuring that all paperwork is done for the event. Consult with Editor to ensure that club image is upheld. Consult with PRO for sponsorship / advertising for event.

*Duties at Events: Ensure smooth running of the event, from start to finish. Ensure enough committee members are available to work on the day and, in collaboration with responsible committee member, assign committee members to tasks required during the event.

Assistant Events Co-ordinator

*Duties Outside of Events: Assist the Events Co-ordinator in any way possible.

*Duties at Events: Ensure smooth running of the event, from start to finish. Ensure enough committee members are available to work on the day and, in collaboration with responsible committee member, assign committee members to tasks required during the event.

Technical Advisor

*Duties Outside of Events: Assist members with technical queries on the bulletin board.

*Duties at Events: Scrutineering of cars in order to allocate classes. Assist with technical queries. Oversee the event from a technical perspective (planning beforehand to ascertain event conditions on cars eg. Road surface).

Assistant Technical Advisor

*Duties Outside of Events: Assist the Technical Advisor in any way possible.

*Duties at Events: Scrutineering of cars in order to allocate classes. Assist with technical queries. Oversee the event from a technical perspective (planning beforehand to ascertain event conditions on cars eg. Road surface).

Photographer

*Duties Outside of Events: Capture and resize all event photographs as well as remove “dud” photos from the album. Brand images to ensure leeching of photos does not take place. Hand all photos to webmaster for uploading. Find replacement photographer if unable to attend an event.

*Duties at Events: Take photos of ALL cars at the event, to be resized and sent to webmaster for uploading.

Assistant Photographer

*Duties Outside of Events: Assist the Photographer in any way possible.

*Duties at Events: Take photos of ALL cars at the event, to be resized and sent to webmaster for uploading.

Web Administrator

*Duties Outside of Events: Ensure that website is updated with upcoming events details as well as links to results and photographs. Ensure that website is user-friendly and all functions on website are in working order. Ensure bulletin board is pruned regularly and all misplaced topics are correctly categorized. Generate monthly website statistics for committee meeting review.

*Duties at Events: To collect and enter all results as well as check them against entries for mistakes. Publish the results within 5 days of the event in conjunction with the editor’s review on how the event ran.



Committee Benefits

- Your entry fee to most events is free,
- You get a free Club TShirt,
- You get to sacrifice alot of your personal time for the Club,
- At events, you look like you know what you are doing,
- You get to listen to complaints about all the hard work you put in,
- You get to learn the intricacies of running an Enthusiasts Club,
- You get to meet new people when they call you late at night about club stuff.
Be warned, pay is non-existent (unless you like peanuts) and free sunburns are included!

There are a few rules around nominations, that you need to be aware of and take into account:

- All positions on the committee are open for nomination as no-one automatically retains their position from year to year...
- Only paid-up club members may be nominated for a position on the committee...
- Only paid-up club members may nominate a person for a position on the committee...
- Only paid-up club members can vote for the committee.
- You are able to nominate yourself for a position on the committee...
- All nominations must be received in writing by an appointed committee member at least 14 days before the AGM...
- The Chairman and Vice Chairman will be voted for, from the already elected committee positions...
- Only the Chairman and Vice-Chairman are allowed to have dual roles, i.e. Chairman/Treasurer...
- All current comittee members have equal voting rights, but the chairman has the deciding vote in the event of a tie...
- Please make sure that any person you nominate for any position is willing to stand (Get their consent before placing the nomination)

All nominations to be forwarded to ian_f@vwclub.co.za

Good luck, and see you at ODI.


Peace
Last edited by Duck on Sat Dec 03, 2016 4:00 pm, edited 10 times in total.
Reason: update exiting comm members
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Ian_F
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Re: AGM - November 2015 - Committee NOMINATIONS NEEDED

Post by Ian_F »

Bump
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Re: AGM - November 2015 - Committee NOMINATIONS NEEDED

Post by Ageless_ZA »

You may wanna edit that chairman position. n00b.

Current Rides:
2008 SEAT Leon Cupra Stage 2
2008 Tiguan 2.0TDi 4Motion (Stage 1/Daily)

Exes:
2008 SEAT Leon FR Stage 3 (Hybrid K04)
2004 Stage 2 MK4 GTi
2007 Stage 2 MK5 Jetta Sportline
2008 Stage 3 SEAT Ibiza Cupra 20vT
2008 BMW 520D M-Sport
2008 Stage 2+ REVO SEAT Leon Cupra
2008 Stage 3 MK5 GTi
2006 Stage 1 Audi B6 1.8T
2001 Stage 1 MK4 TDi
1984 16v MK2 Throttled
1991 Audi 90 Cabriolet
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Re: AGM - November 2015 - Committee NOMINATIONS NEEDED

Post by Ian_F »

Firestrm_ZA wrote:You may wanna edit that chairman position. n00b.
Chairman still needs to be voted in...

Anything is possible. I may vote you for ChairIdiot
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Re: AGM - November 2015 - Committee NOMINATIONS NEEDED

Post by Ageless_ZA »

Ian_F wrote:
Firestrm_ZA wrote:You may wanna edit that chairman position. n00b.
Chairman still needs to be voted in...

Anything is possible. I may vote you for ChairIdiot
:lol: :lol: I think people might shoot me

Current Rides:
2008 SEAT Leon Cupra Stage 2
2008 Tiguan 2.0TDi 4Motion (Stage 1/Daily)

Exes:
2008 SEAT Leon FR Stage 3 (Hybrid K04)
2004 Stage 2 MK4 GTi
2007 Stage 2 MK5 Jetta Sportline
2008 Stage 3 SEAT Ibiza Cupra 20vT
2008 BMW 520D M-Sport
2008 Stage 2+ REVO SEAT Leon Cupra
2008 Stage 3 MK5 GTi
2006 Stage 1 Audi B6 1.8T
2001 Stage 1 MK4 TDi
1984 16v MK2 Throttled
1991 Audi 90 Cabriolet
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Re: AGM - November 2015 - Committee NOMINATIONS NEEDED

Post by Mbuzi »

Ian_F wrote:
Firestrm_ZA wrote:You may wanna edit that chairman position. n00b.
Chairman still needs to be voted in...

Anything is possible. I may vote you for ChairIdiot
:lol: :lol: :lol:
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Re: AGM - November 2015 - Committee NOMINATIONS NEEDED

Post by Barney »

Bumpty
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Re: AGM - November 2015 - Committee NOMINATIONS NEEDED

Post by VELO-GP »

i nominate Killerwatt and Taz0 for Technical Advisors
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Re: AGM - November 2015 - Committee NOMINATIONS NEEDED

Post by Ian_F »

VELO-GP wrote:i nominate Killerwatt and Taz0 for Technical Advisors
Noted
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Re: AGM - November 2015 - Committee NOMINATIONS NEEDED

Post by Duck »

VELO-GP wrote:i nominate Killerwatt and Taz0 for Technical Advisors
- Only paid-up club members may be nominated for a position on the committee...

Killerwatt is currently not a paid member and can not be consider for committee as per rules.
Build your car for yourself, not what an internet forum tells you.

Current rides
2018 MK7.5 GTD
1992 Fox 2.0 20vt
http://www.vwclub.co.za/forum/viewtopic ... 11&t=60525

My Ex Rides
1981 1.3 Escort sold
1988 1.6 VW Fox sold
1995 Jetta 3 CLI sold
1997 Vr6 Hi-jacked
2000 2.0L MK4 Golf sold
2003 1.4 TDI Highline sold
2006 Polo 1.9 S/L sold
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Re: AGM - November 2015 - Committee NOMINATIONS NEEDED

Post by Mbuzi »

Just curious, is the club getting enough nominations for the new Comm?
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Re: AGM - November 2015 - Committee NOMINATIONS NEEDED

Post by Ageless_ZA »

Mbuzi wrote:Just curious, is the club getting enough nominations for the new Comm?
Have a few, send some more to Ian. :hi:

Current Rides:
2008 SEAT Leon Cupra Stage 2
2008 Tiguan 2.0TDi 4Motion (Stage 1/Daily)

Exes:
2008 SEAT Leon FR Stage 3 (Hybrid K04)
2004 Stage 2 MK4 GTi
2007 Stage 2 MK5 Jetta Sportline
2008 Stage 3 SEAT Ibiza Cupra 20vT
2008 BMW 520D M-Sport
2008 Stage 2+ REVO SEAT Leon Cupra
2008 Stage 3 MK5 GTi
2006 Stage 1 Audi B6 1.8T
2001 Stage 1 MK4 TDi
1984 16v MK2 Throttled
1991 Audi 90 Cabriolet
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Re: AGM - November 2015 - Committee NOMINATIONS NEEDED

Post by VELO-GP »

Mbuzi wrote:Just curious, is the club getting enough nominations for the new Comm?
Not enough paid up members

Sent from my GT-I9500 using Tapatalk
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Re: AGM - November 2015 - Committee NOMINATIONS NEEDED

Post by Ian_F »

Bump
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Re: AGM - November 2015 - Committee NOMINATIONS NEEDED

Post by Mbuzi »

Ian_F wrote:Bump
Let me do something positive for the club for once :hi:

I will send you a mail with my nomination
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Re: AGM - November 2015 - Committee NOMINATIONS NEEDED

Post by VELO-GP »

Cant there be 3 people for events? - i want in
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Re: AGM - November 2015 - Committee NOMINATIONS NEEDED

Post by Ian_F »

Only a month to go now to the AGM.

Date will be up in a few days, but we desperately need some new blood on the comm for next year... Please get your nominations in.
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Re: AGM - November 2015 - Committee NOMINATIONS NEEDED

Post by SoDub »

VELO-GP wrote:Cant there be 3 people for events? - i want in
:thumbup:
At the moment, I reckon the more the merrier!
Current
El Toro
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Blossom
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Ex
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Re: AGM - November 2015 - Committee NOMINATIONS NEEDED

Post by Mbuzi »

Ian_F wrote:Only a month to go now to the AGM.

Date will be up in a few days, but we desperately need some new blood on the comm for next year... Please get your nominations in.
Nominations sent to Ian :driving:
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Re: AGM - November 2015 - Committee NOMINATIONS NEEDED

Post by Ian_F »

AGM date:

12 November 2015

Gourmet Garage - Monte Casino

19:30 (upstairs dining area)
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Re: AGM - 12 November - Gourmet Garage Monte

Post by EX-DOHCTOR »

Hmmmm.... might be time to pull through for one of these again.
2014 - VW Jetta 6 - 1.6 TDi DSG
2000 - VW Golf 3.5 Cabrio - 2.0
1980 - VW MK1 GT - 1.8 Carb - https://www.vwclub.co.za/forum/viewtopi ... 1&t=153861
1971 - Mitsubishi Colt 1100F - https://www.vwclub.co.za/forum/viewtopi ... 1&t=220503
MK1 Build Register: https://www.vwclub.co.za/forum/viewtopi ... 1&t=192835
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Racing is meant for the RACE track - deal with it...
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Re: AGM - 12 November - Gourmet Garage Monte

Post by Barney »

up we go
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Re: AGM - 12 November - Gourmet Garage Monte

Post by dazza »

Will be there
Darryn Van Rooyen
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Current: 1987 Citi Sport 1.6
Current: 91 Citi Sport 1.3
Current: 05 Kawasaki 200KDX, 16 KTM 300 EXC
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2008 Honda CBX250 Twister - Crashed!
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Re: AGM - 12 November - Gourmet Garage Monte

Post by Ageless_ZA »

Bouncing up

Current Rides:
2008 SEAT Leon Cupra Stage 2
2008 Tiguan 2.0TDi 4Motion (Stage 1/Daily)

Exes:
2008 SEAT Leon FR Stage 3 (Hybrid K04)
2004 Stage 2 MK4 GTi
2007 Stage 2 MK5 Jetta Sportline
2008 Stage 3 SEAT Ibiza Cupra 20vT
2008 BMW 520D M-Sport
2008 Stage 2+ REVO SEAT Leon Cupra
2008 Stage 3 MK5 GTi
2006 Stage 1 Audi B6 1.8T
2001 Stage 1 MK4 TDi
1984 16v MK2 Throttled
1991 Audi 90 Cabriolet
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Re: AGM - 12 November - Gourmet Garage Monte

Post by MarshallGTi »

mid day bump
It is an ingenius solution to a problem that should have never existed in the 1st place...

Ibiza FR

Image
Ex's:
ShoeBox
(o\!/o)
My mk2 16v
EX-DOHCTOR wrote: I'd make sure I understand the differences between fish and engine components before attempting any modifications on my motor vehicle as a start. :lol:
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